The Outlook inbox organizer that files mail for you.
Stop dragging emails into folders. mailbud reads every incoming Outlook message and files it where it belongs — guided by categories you describe in plain language. Built natively on Microsoft 365.
14-day free trial · cancel any time
Nora Halperin
Re: Q2 invoice & remittance
Attaching the February invoice with the corrected remittance note. Payment due the 28th…
mailbud reads —
“Vendor invoice. File under Invoices.”
- Microsoft 365· Native Graph API
- AES-256· Encrypted tokens
- EU hosting
- Never sends for you
Three steps to an organized inbox
mailbud sits behind your Microsoft 365 mailbox and quietly keeps it in order.
- 01
Connect Microsoft 365
Sign in with your Microsoft account. mailbud connects through the official Graph API — no passwords stored, no forwarding.
- 02
Describe your folders
Write a sentence for each category — “supplier invoices”, “client questions”, “newsletters”. That's all the setup there is.
- 03
Watch it organize
Every incoming email is read, scored and filed into the right folder. Uncertain mail waits in a review queue for a quick look.
An organizer, not another rules engine
No rules to maintain
Describe categories in plain language instead of building brittle Outlook rules that break the moment a sender changes.
Files into your folders
Uses your real Outlook folder structure, nested under a prefix you choose. Nothing proprietary, nothing locked in.
Review queue for edge cases
Ambiguous mail is held with the AI's reasoning, so nothing important is ever silently misfiled.
Learns from you
Every correction becomes a private example, so filing gets more accurate the longer you use it.
Works in the background
Classification runs within seconds of mail arriving — you just open Outlook to a sorted inbox.
Private and secure
AES-256 encrypted tokens, EU hosting, and your mail is never used to train any AI model.
Automatic filing into the folders you already use
mailbud doesn't lock your mail in a proprietary inbox. It moves messages into your own Outlook folders, nested under a prefix you choose, so everything stays exactly where you expect it — on every device.
Confident classifications file themselves instantly. You open Outlook to an inbox that's already sorted.
- Uses your existing Outlook folder tree
- Creates new folders under a prefix you set
- Syncs everywhere through Microsoft 365
Nora Halperin
Re: Q2 invoice & remittance
Attaching the February invoice with the corrected remittance note. Payment due the 28th…
mailbud reads —
“Vendor invoice. File under Invoices.”
A review queue that keeps you in control
When the AI isn't sure, it doesn't guess. Mail waits in a review queue with the reasoning and confidence shown, so you decide the edge cases while the obvious 90% files itself.
- See why each email was held
- Approve, reassign or dismiss in one keystroke
- Every choice teaches the next read
The review queue, at work
3 awaitingWhen the AI isn’t sure, mail waits here with its reasoning shown. You decide — and every choice teaches the next read.
Maren Østgaard
Schedule for the Thursday read-through?
Reads like a meeting request, but this sender has never appeared in Meetings before — Personal is also plausible.
Why an AI organizer beats Outlook rules
Outlook rules are rigid if-this-then-that filters. mailbud reads intent.
| mailbud | Outlook rules | |
|---|---|---|
| Understands plain-language categories | ||
| Adapts when senders or wording change | ||
| Asks when it's unsure | ||
| Learns from your corrections | ||
| Needs manual upkeep | No | Constant |
| Works inside Microsoft 365 |
Outlook inbox organizer FAQ
How does mailbud organize my Outlook inbox?
It reads each incoming email through the Microsoft Graph API, matches it to the categories you described in plain language, and moves it into the matching Outlook folder. Uncertain mail goes to a review queue.
Is this different from Outlook rules?
Yes. Outlook rules are fixed filters based on sender or keywords. mailbud reads the meaning of each email and adapts as your mail changes, with no rules to maintain.
Does it move mail into my own folders?
Yes. mailbud uses your real Outlook folder structure, nested under a prefix you choose, so your mail stays where you expect it across all devices.
Will it ever send email for me?
No. mailbud only reads and files. It never sends, replies to, or forwards messages on your behalf.
How much does it cost?
14 days free, then €14.99 per month, cancellable any time.
Let mailbud organize your Outlook inbox
14 days free. See your inbox sort itself.
14-day free trial · cancel any time